An audit released Tuesday reveals that in 2009, West Virginia State University failed to follow certain financial policies regarding the collection of tuition, room and board.
The questionable practices occurred under former university president Hazo Carter, Jr., who retired in June. New leaders appeared before the Senate Finance Committee to explain the procedures.
"We're here definitely to respond to the items in 2009," said President Brian Hemphill. "Something I want each of you to know and assure you that as president, I take these matters very, very seriously."
In 2009, West Virginia State University failed to collect tuition, room and board for 103 students in 2009. And some of these students even lived on campus.
"Fourteen students made no payments for room and board," said Staci Shumate, the auditor-in-charge. "WVSU allowed the students to reside in the dormitories and use meal cards until May 1, 2009."
The audit also discovered the WVSU bookstore failed to pay more than $12,000 in taxes in 2009.
"All of these findings, and not just the ones presented here have been remediated and we have procedures are in place to make sure these kinds of things doesn't happen again," said Melvin Jones, the chief financial officer of West Virginia State University.
Legislators said they trust the new administration will handle finances differently.
"I think the representations of the president and the chief financial officer that all the problems have been rectified and moving forward and it won't happen again I think were sufficient," said Sen. Jeff Kessler, the president of the state senate.
According to the audit report, as of September 21, the university had recovered the money for the students who had not paid their room and board. That amount totaled to more than $44,000.